How to configure VoIP Phone numbers

What are the VoIP Phone Numbers?

A geographical number VoIP is a local prefix phone that works on the Internet with Voice Technology on Internet Protocol (VoIP). It allows companies to establish presence in different regions without a physical office.

How does IP phone work with local numbering?

It is simple: the VoIP line with prefix operates in the cloud and uses the Internet instead of traditional cables, making the process more efficient.

Characteristics of Geographical Numbers

The main feature of IP telephony with local numbering is that it does not depend on a physical structure. So, it breaks with traditional plant schemes and allows companies to modernize their communications while becoming more competitive.

With this as a basis, below, we explain to you what are the singularities you will find in the geographical numbering VoIP:

Offers local presence

It doesn't matter if you have a physical office in a specific region, a geographical number VoIP establishes a local image that for the purposes of business communication is of great value, because:

• It creates confidence in customers, as they associate the number with a company in your region.
• It offers greater accessibility, because customers are more likely to contact a company with a local number, as it does not generate additional costs.
• By strengthening regional identity, companies can implement marketing and sales strategies more successfully.
• It improves the response rate in incoming calls, because customers recognize the number as close.

For example, imagine you have customers in Madrid, but you operate from Buenos Aires. With a VoIP number, they call you as if you were in Spain, with no additional costs or geographical barriers.

It provides flexibility

All you need to implement virtual numbers for companies is a stable Internet connection and since they are not linked to a physical infrastructure, communications remain active from anywhere.

This is useful, because:

• It facilitates customer service in extended times or in different time zones.
• Optimizes remote work and the coordination of distributed equipment.
• It works on computers, smartphones and tablets, without additional hardware.
• The company VoIP line is integrated with other communication and management tools.

It's scalable.

In the 21st century, companies easily expand to new markets and need a communications system that will grow at the same speed without this representing a large investment in time, money and effort.

Would you believe us if we told you that virtual numbers for companies grow in seconds with just one click? This allows you to reach other markets and install virtual telephone lines in each location. In addition:

• Companies can adjust their communications according to business needs, because growth is adaptable.
• Installation costs are reduced as they do not require physical infrastructure.

Save money and forget about unnecessary expenses

One of the most important features of a geographical number VoIPand that makes it attractive for companies, is that operational costs are reduced.

This is possible because they save on infrastructure and on international or long-distance call rates.

Let's see in detail how costs are reduced with a local VoIP phone:

• You leave behind everything associated with fixed telephone lines, such as rent, maintenance and purchase of equipment.
• VoIP service providers offer plans with competitive rates.
• When centralizing communications on an IP platform, resources are optimized.

How to set up a geographical number?

Configure geographical numbers on a Virtual PBX is simple and fast. Here we offer you a step-by-step guide for the process to be effective:

Step 1: Select VoIP supplier

The VoIP supplier is as important as the system itself, you're placing your business communications in your hands! It must therefore be reliable, secure and have a reputation in the market.

These are the aspects in which you must look to choose a good supplier:

• Make sure you offer geographical numbers where your company operates and where you want to expand.
• Compare the purchase and maintenance costs of numbers, as well as the rates per minute.
• It values the availability of the technical support to solve possible incidents.
• It considers that the IP telephone with local prefix has efficient communication channels.

Step 2: Choose from a new number or portability

When you hire a VoIP geographical number, you have two options: to acquire a new number or to carry an existing number. To decide, it's important that you evaluate your company's needs. Let's see what each one offers:

New number vs. Portability

New numbers:

• They are recommended for companies seeking to enter a new market.
• It allows you to choose the prefix of a specific city.
• They are quickly activated because they do not require migration procedures.

If you choose portability:

• You keep the number your customers already know and this keeps your contacts and credibility.
• You avoid updating information on websites, social networks and marketing materials.

According to a report of the International Telecommunication Union (ITU)Since 2022, 100 countries have adapted the numerical portability. This creates greater flexibility and competition in the telecommunications sector.

Our recommendation is that, if your company already has an established number and a trusted customer base, portability is the best option. But, If you just start in the business world or what you're looking for is to expand your reach in new regions, a new number can be your best way..

Step 3: Start the technical configuration on your VoIP platform

You already have a VoIP line with prefix!, now it's time to set it up with your business communications system. For a successful integration, it must be done as follows:

1. Access your VoIP supplier's management panel
2. Register the geographical number in your account and send it to the corresponding extensions.
3. Verifies the compatibility of the number with other services.
4. Customize the service, you can configure the call deviation, an automated welcome message, queue calls, call recording, among other functions.

Step 4: Test and optimize

Before your new cloud call system is available to the public, it's important that you try it inside. That way, you can check the quality of the service and know first hand what interaction with the customers will be like.

These are the aspects in which you must pay particular attention:

• Audio quality.
• Entering and outgoing calls
• Bandwidth.
• Network priorities.

The correct setting up of your local line is essential for optimizing communication. So, don't leave this point at random.

The local VoIP phone is the drive your company needs

One geographical number VoIP is the tool that allows you to optimize the company's call management, generate trust among customers and establish local presence, all at the same time!

Hence, there are more and more small and medium enterprises (SMEs) and large corporations that incorporate this technology into their communications systems. To make the most of this solution, do not forget:

• Choose a reliable VoIP provider.
• Analyse what's best for your business: a new number or portability.
• Configure advanced options that make communications more effective.
• Test the quality of the service before your customers use it.

If you are ready to modernize your company and improve communication with your customers, choose a VoIP provider. Contact us and start today!